Process Synced Scholarships

Written by Nick Miles

Last published at: July 20th, 2021

After syncing a Scholarship Award from SLM, it needs to be processed in CommunitySuite:

  1. Open CommunitySuite and navigate to Scholarships from the Home page.
  2. In the Scholarship Buckets window at the top of page, select SLM.
    • The SLM bucket will display synced Scholarship Awards that have not been processed.
  3. In the SLM Scholarship Import window, select the desired Scholarship ID.
  4. Click Set Student from the left side menu. Follow the steps in this article if you are using a scholarship for the first time. 
    • If the Student has a profile in CommunitySuite, select their Profile from the drop-down menu.
      • If a profile does not exist for the student, you’ll be prompted to create one.
  5. Click Map Students.
  6. Next, click Set Scholarship from the left side menu.
    • In the Set Scholarship Fund window, click within the Scholarship Name text box and select a scholarship from the drop-down.
  7. Click Create Award(s)from the left side menu.
    • At this time, award details will sync to SLM and display in the CSuite tab of the Request Summary page.
    • This will also disable the ability to unsync the scholarship award from SLM.
  8. In the Recipient Payments window, set the School/Grantee and Student Number for each payment.
  9. Click Post from the left side menu.

Remaining installments must be approved in SLM before additional grant voucher(s) can be created and paid from CommunitySuite.

Please note that Scholarships can also be processed in bulk by clicking the Set Student and Set Scholarship buttons while viewing the SLM bucket on the Scholarships page. Keep in mind that these settings will apply to all scholarships in the SLM bucket that do not have a designated Student or Scholarship.

Things to Know:

  • Each scholarship must be created from one application in SLM. A common application that grants more than one scholarship cannot be synced and attributed to more than one scholarship fund. In other words, there must be a one-to-one relationship of scholarship applications in SLM to awards created in CSuite.

  • Changing the dates of scheduled payments is possible once the request has been synced, but the amounts of each installment cannot be edited once the account has been synced.