Create & Post an Internal Grant

Written by Nick Miles

Last published at: January 16th, 2020

Create internal grants to send money from one fund to another fund.

  1. Select Grants from the Home page.
     
  2. Click Create.
     
  3. Enter the Source Fund and the Destination Fund then click Create.
    • Source Fund - fund that the money is coming from.
    • Destination Fund - fund that the money is going to.
  4. Enter the grant information:
    • Grant Date
    • Description
    • Grant Type
    • Conditional checking this box indicates that the recipient must do something in order to receive the next installment. When the books are closed at the end of the year; installments that are marked as Conditional (Yes) will have the expense and the payable reversed at year end. The reversal is made in a separate fund, so your fund statements aren't changing throughout the year. This fund can be set in System Data -> Grant Options -> Conditional Payment Fund.
    • Amount
    • Expense Account - default pulled from your chart of accounts.
    • Revenue Account - default pulled from your chart of accounts.
  5. Click Create.
  6. If needed, edit the pay schedule to create multiple installments, add or edit additional details, then click Post & Get Approval.

Note:

  • When you click Post & Get Approval, an internal donation is automatically created.



  • Within the general ledger, transactions are recorded at the same time for:
    • Contributions - Internal 
    • Grants - Internal
  • Balances will go into the following accounts:
    • Internal Grants Payable
    • Internal Grants Receivable