Edit an Account

Written by Nick Miles

Last published at: July 7th, 2020

Edit, and configure the fields within an account.

  1. Select Accounts from the Home page.
  2. Select the account Number of the account you want to edit.
  3. Click Edit.
  4. Edit the desired account fields, then click Save.

    Account Fields

    • Account Number - unique ID of the account.
    • Name - name of the account.
    • Description - description of the account.
    • Account Type
    • Check Template - list of your custom check templates (if you've enabled and uploaded custom check templates in System Data).
    • Has Checks - enables the ability to create checks from the account. 
    • Subof Account - nest the account under a parent account.
    • Rev Share Parent - treats multiple accounts as one for revenue share.
    • Statement Account - link the account to the selected statement account.
    • Functional Expense - classify the account by functional expense for reporting purposes (the Func Expense report can be found in Financials). By default, CommunitySuite provides three functional expense classifications (Fundraising, Management & General, and Program Services), however, you can also create additional custom classifications if needed.
    • Vendor - account vendor (accounts that have a designated vendor can use statement vouchers to record all income and expenses associated with the account).
    • Manage Cash - tracks the movement of money between accounts and funds.
    • IRS 1099 Field - contains numbers that correspond with the box numbers from your IRS 1099 Form. 
      • For example, box 1 on the 1099 form is used to enter rent. If this account is used to pay rent, you would select 1 from the drop-down list. Please see this IRS link for more information about 1099's.
      • CommunitySuite will not automatically generate a IRS 1099 form. However, you can use the Vendors Paid report to help build out your IRS 1099 form.
    • Exclude from Statements - excludes the account from all statements
    • Restriction - designate a restriction for the account (Illiquid Assets, Permanently Restricted, Temporarily Restricted, Unrestricted)
    • Financial Views - add the account to a financial view.
    • Available For Cash - enter the percentage of cash that should be made available for grants