Edit an Account


Written by Nick Miles

Last published at: January 14th, 2019

To Edit an Account:

  1. Navigate to the Accounts page.
  2. Click the Account Number for the account you want to edit.
  3. Select Edit from the left-side menu.
  4. Fields available for editing include:
    • Has Checks - Enables the ability to create checks from this account. 
    • Check Format - Allows you to assign a specific type of check to an individual account.
      • The Check Format associated with an account will override your default check format in System Data.
    • Subof Account - Nest the account under a parent account.
    • Rev Share Parent - Treats multiple accounts as one for revenue share.
      • This cannot be reversed. Please contact your CSM before selecting a Rev Share Parent account. 
    • Statement Account - Links the account to the selected statement account.
    • Vendor - Select a vendor. 
      • Accounts with a designated vendor can use statement vouchers to record all income and expenses associated with the account.
    • Manage Cash - Tracks the movement of money between accounts and funds.
    • IRS 1099 Field - Contains numbers that correspond with the box numbers from your IRS 1099 Form.
      • For example, box 1 on the 1099 form is used to enter rent. If this account is used to pay rent, you would select 1 from the drop-down list.
      • Please see this IRS link for more information about 1099's.
        • Pro Tip: CommunitySuite will not automatically generate a IRS 1099 form, however, you can use the Vendors Paid report to help build out your IRS 1099 form.
    • Exclude From Statements - Excludes the account from all statements.
    • Restriction - Designate a restriction for the account.
      • Illiquid Assets 
      • Permanently Restricted
      • Temporarily Restricted
      • Unrestricted
    • Financial Views - Add the account to a financial view.
    • Available For Cash - Enter the percentage of cash that should be made available for grants.
  5. Once all edits have been made, click Save.