Pay Open Vouchers from Accounts Payable

Written by Dana Kinsey

Last published at: September 16th, 2021

The Accounts Payable section shows all open vouchers and payments due. All outstanding Scholarship and Grant payments will also be visible in Accounts Payable. You can pay open vouchers from Accounts Payable by creating and printing checks. 

  1. From the Accounts Payable page, click the Create Checks option from the left-side menu.
    • Open vouchers that need to be paid as well as a table with unposted checks (if you have any) will be visible. 
  2. You can sort the vouchers using any of the Group By Preference column headers. 
    • Group by None, Due Date, Fund or Vendor.
    • By default the vouchers are grouped by Vendor so the system will automatically consolidate all payments to a single vendor into one payment/check.
  3. Click Next.
  4. Click [Options] to group vouchers by Vendor, Fund or Due Date if you missed step 2.
  5. At the top of the page select the Payment Account that is paying the vouchers, then enter or choose the Payment Date.
  6. Select the vouchers to be paid by selecting the Checkboxes in the right column.
    • You can enter the amounts you wish to pay (if different from the balance amount).
  7. Click the Next button at the bottom of the page.
  8. You now have the opportunity to review the vendors and amounts you have selected and indicate if the check will be electronic (Elec) or printed.
    • You can also add a memo message to print on the check.
  9. Once complete, click the Create Checks button.