Create Distribution Types
Navigate to Distributions from the Home page. Select Distribution Types from the left-side menu. Click Create. In the Create Distribution Type window, enter the following: Name Type - Type of calculation you use to determine the amount to be dispersed. Percentage (percent) Average Per Quarter (avg per qtr) Average Per Year (avg per year) Percent - D...
Add a Distribution Beneficiary
Navigate to Funds from the Home page. Select the desired Fund. Click Add Beneficiary from the left-side menu. Choose a Grantee or an Internal Fund to receive the Distribution. Repeat these steps to add additional beneficiaries. Consider the following when adding Distribution Beneficiaries: If a fund only has one (1) beneficiary, that beneficiary wi...
Manually Adjust Spendable Balance
Navigate to Funds from the Home page. Select the desired Fund. Click Manual Distribution from the left-side menu. In the Manual Distribution Entry window, enter a: Post Date Description Amount Click Create. Note: CommunitySuite limits you to one Manual Distribution per Fund per day. To use the Manual Distribution feature, Track Spendable Balance mus...
Clear Unspent Spendable Balance
If a fund’s spendable balance is not spent it will remain in the spendable balance and it will be calculated as part of the Fund's assets. Follow these steps to clear any unspent distributions. Select Distributions from the Home page. Select Clear Spendable. Enter the As Of Date (date that the unspent spendable balance will be reset to zero), and a...
Edit Distribution Types
Navigate to Distributions from the Home page. Select Distribution Type from the left-side menu. In the Distribution Types window, click the Distribution Type ID that you want to Edit. Click Edit from the left-side menu. Make any edits and click Save. Note: To post Distributions to an Account other than your Spendable Account, select an Equity Accoun...
Distributions Overview*
You can implement your spending policy and administer Distributions to your Funds using CommunitySuite. Distributions allow you to create monthly, quarterly or yearly disbursements into the spendable balances of any funds held at your Community Foundation. The most common distribution types are calculated based on the average balance per quarter, bu...
Distribution Intervals*
If a Distribution Interval is quarterly, then the distribution date has to be at the end of a quarter. If you try to run it on the 19th of February, you wouldn’t be able to. You’d have to run the distribution on either March 31st, June 30th, September 30th, or December 31st. Distributions with a yearly interval actually have to be run on January 1s...
Find Past Distributions*
Go to Funds Choose Distributions from the left-hand menu OR go to Distributions directly from the Home page Select the ID number next to the date of the previous Distribution you wish to view A list of all past Distributions will be generated. Choose the ID number of the Distribution, they are listed by date processed The detail that shows the Fun...
Set the Distribution Type and Interval for Multiple Funds*
To set the Distribution Types for several funds at once: Select Bulk Edit from the left side menu of the Funds page Then select the Distribution Type and the Distribution Interval from the drop-downs next to the Fund in the table. Funds that do not receive a Distribution can remain blank. Click the Update button at the bottom of the page to save yo...
Create Distributions*
Before you can run your distributions to apply your Spending Policy, the previous quarter’s books must be closed. To run a Distribution: Go to Distributions under the Accounting column on the Home page Then select Create from the left side menu Enter your Post Date and select the Distribution Type Note that you may select multiple Distribution type...