Create a Fund

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Written by Nick Miles

Last published at: March 18th, 2020
  1. Select Funds from the Home page.
  2. Click Create.
  3. Complete all applicable fund fields and settings.

    At a minimum, you must enter a fund Name, select a a fund Group (if no fund groups populate, you'll need to create a fund group), and select a Checking Account.

Basic Settings

Name

Internal fund name, created by your foundation.

Short Name

Abbreviated name of the Fund.

Public Name

This is the name that will appear in the Online Donation page and Donor Portal.

Sort Key

Numeric key from 1 - 99. This will prioritize the fund within the fund group. If a sort key is not defined, funds will be sorted in alphabetical order.

Group

Fund Group that the fund is associated with.

SubGroup

SubGroup that the fund is associated with.

Division

Division that the fund is associated with.

Subof

The fund selected will act as the parent fund. In your financial reports, the two funds will be rolled into one line item with the parent fund showing on the report.

Anonymous

If the box is checked, grants made from the fund will be marked as anonymous.

Donor Advised

Designates the fund as donor advised for reporting purposes.

Agency Fund

Designates the fund as an agency fund for reporting purposes.

Affiliate Fund

When checked the fund is recognized as a separate subordinate organization to the foundation.  


Restrictions

Default Restriction

The default fund restriction for the fund.

Endowed

Check the box to track the principal balance of the fund.

Principal Restriction

Click the drop-down to select a principal restriction for the fund.

Track Spendable

Check the box to track the spendable balance of the fund.

Spendable Restriction

Click the drop-down to select a spendable restriction for the spendable balance.

Spendable in Checking

Check the box to keep the fund spendable balance within the checking account.

This is only applicable if Manage Cash is turned on (see the Cash Management section below).

Distribution Type

Click the drop-down to select a distribution policy for the fund.

Distribution Interval

Click the drop-down to select how often the Distribution Type is processed.


Options

Budget

Check the box to add the fund to your annual budget.

Statements

Check the box to generate fund statements for fund advisors.

Statement Interval

How often fund advisors receive fund statements (monthly, quarterly, or yearly).

Hide Amounts

Check the box to hide donation amounts from fund advisors in the Donor Portal.

No Memorials

Check the box to remove the ability for the public to designate donations as tribute memorials in the Online Donation page. 

Hide Memorial Amounts

If the box is checked, donation amounts for donations that were given In Honor / In Memory of, will be hidden from fund advisors in the Donor Portal. 

Promote

If the box is checked, the public will be able to donate to the fund from the Online Donations page.

Promote Sort Order

Specifies the order in which the fund displays (in relation to other funds) in the Online Donations page.

Private

Check the box to hide the fund from the public in the Online Donations page.

This will not affect fund advisors' ability to view and/or donate to the fund.

Default Grant Type

If you've created grant types, click the drop-down menu to select a default grant type. Any grant created from this fund will automatically receive the selected type. 

Service Area

If you've created service areas, click the drop-down menu to select a service area. Service areas are used to filter data by a specific geographic area.


Admin Fee Settings

Admin Fee Type

Admin fee's are used to designate when and how an admin fee is charged. If you've created admin fees, check the box(es) next to each fee type that you want apply to the fund.

Admin Fee Account

Default account that will be charged to cover the admin fees associated with the fund.

Admin Fee Group

Used to group funds together when calculating admin fees. Click here for more information about admin fee groups.

Admin Fee Paid By

The selected fund will pay the current fund's admin fees.

Admin Fee Reduces Spendable

If the box is checked, the admin fees associated with this fund will reduce the spendable balance of the fund.


Cash Management

Revshare Options

If the box is checked, the fund will be excluded from calculations related to Revenue Share. Alternatively, give the fund's Revenue Share portion to a different fund, by selecting a fund from the drop-down menu.

Manage Cash

If the box is checked, CommunitySuite will watch the fund's assets for balance swaps. 

Investment Strategy

Select an strategy from the drop-down menu. For more information about investment strategies, click here.

Checking Account

The fund's default checking account

Min Checking Balance

Minimum amount that the fund should have (in the associated Checking Account) at any given time.

This number is used by the Manage Cash feature to suggest balance swaps

Max Investment Balance

Maximum amount that the fund should have (in the associated Investment Strategy) at any given time.

This number is used by Manage Cash to suggest balance swaps.

Fund Summary

Summary/description of the fund that will display in the Online Donation page.

Example: Provides camping opportunities for underprivileged youth.