Fund Fields & Settings

Written by Nick Miles

Last published at: June 22nd, 2020

Below are the fields and settings available when creating, editing, or viewing a fund.

Note: 

  • Depending on how your site is configured, certain fields and settings may populate differently, or not populate at all.
    • Please speak with support or your CSM if you have questions.

Basic Fund Settings

  • ID - Fund ID assigned after the fund is created.
  • Name
  • Public Name
    • This is the name that will appear in the Online Donation page and Donor Portal.
  • Sort Key
    • Numeric key from 1 - 99. This will prioritize the fund within the fund group. If a sort key is not defined, funds will be sorted in alphabetical order.
  • Fund Balance
    • The current balance of the Fund.
  • Available Cash
    • If configured, the fund's available cash will display.
  • Pending Grants
    • Number of pending grants in the system.
  • Created
    • Date and time that the fund was created. 
  • Short Name
    • Used in fund specific reports.
  • Group
    • Fund Group that the fund is associated with.
  • SubGroup
    • SubGroup that the fund is assocaited with.
  • Division
    • Division that the fund is associated with.
  • Subof Fund
    • This fund will act as a parent fund to the current fund, and will roll both funds together in your financial reports.
  • Anonymous
    • Box Checked - marks grants that are made from the fund as anonymous.
  • Donor Advised
    • Box Checked - designates the fund as Donor Advised for reporting purposes.
  • Agency Fund
    • Box Checked - designates the fund as an Agency Fund for reporting purposes. If this box is checked, an agency fund liability will be created for financial reporting purposes when you close the year. It will also allow you to create columnar reports to segregate agency fund financial activity. 
      • There is also an option to create this entry monthly. If you are interested in this option, please contact your CSM.
  • Affiliate Fund
    • Box Checked - designates the fund as an Affiliate Fund for reporting purposes.

Restrictions

  • Default Restriction
    • The default fund restriction for the fund.
  • Endowed
    • Boxed Checked - CommunitySuite will track the principle balance of the fund.
  • With Donor Restrictions
    • Boxed Checked - specifies that the fund has donor restrictions (used for reporting purposes).
  • Principal Restriction
    • Restriction for the principle balance.
  • Principal Balance
    • Click the link to view the Principal Transaction Detail. 
  • Track Spendable
    • Box Checked - Communitysuite will track the spendable balance of the fund.
  • Spendable Restriction
    • Restriction for the spendable balance.
  • Spendable Balance
    • Click the link to view the Spendable Transaction Detail.
  • Spendable in Checking
    • Box Checked - keeps the fund spendable balance within the checking account (if Manage Cash is enabled).
  • Distribution Type
    • Distribution policy for the fund.
  • Distribution Interval
    • How often the Distribution Type is processed.

Options

  • Budget
    • Box Checked - fund will be added to your annual budget.
  • Statements
    • Box Checked - fund advisors will have access to fund statements in the Donor Portal.
  • Statement Interval
    • How often fund advisors will receive fund statements.
  • Hide Amounts
    • Box Checked - hides donation amounts from fund advisors in the Donor Portal.
  • No Memorials
    • Box Checked - removes the ability to designate donations as tribute memorials in the Online Donations page.  
  • Hide Memorial Amounts
    • Box Checked - hides donations made from the Online Donations page that were given In Honor / In Memory of.
  • Promote
    • Box Checked - adds the fund to the Online Donations page.
  • Promote Sort Order
    • Specifies the order in which the fund displays (in relation to other funds) in the Online Donations page.
  • Private
    • Box Checked - hides the fund from public view within the Online Donations page.
      • This does not affect a Fund Advisor's ability to to view and/or donate to the fund.
  • Default Grant Type
  • Service Area
  • Fund Statement Format
  • YTD Interval
  • Send Grants to GLM
    • Approval workflow for GLM/CSuite integration.

Admin Fee Settings

  • Admin Fee Types
    • Designates when and how an admin fee is charged.
  • Admin Fee Account
    • Default account that will be charged to cover the admin fees for this fund.
  • Admin Fee Group
    • Used to group funds together when calculating admin fees.
  • Admin Fee Paid By
    • The selected fund will pay the current fund's admin fees.
  • Admin Fee Reduces Spendable
    • Box Checked - admin fees associated with this fund will reduce the Spendable Balance of the fund.

Cash Management

  • Revshare Options
    • Box Checked - excludes the fund from calculations when using the Revenue Share feature.
      • Alternatively, give the fund’s Revshare portion to a different Fund by selecting a Fund from the drop-down list.
  • Manage Cash
    • Box Checked - tells CommunitySuite to watch the fund's assets for Balance Swaps.
  • Investment Strategy - used to assign investment accounts to a fund.
  • Checking Account
    • The fund's default checking account.
  • Min Checking Balance
    • Minimum amount that the fund should have (in the associated Checking Account) at any given time.
      • Note: this number is used by Manage Cash to suggest balance swaps.
  • Min Fund Balance - this will prevent spending from the fund if the overall fund balance hits the minimum fund balance.
  • Max Investment Balance
    • Maximum amount that the fund should have (in the associated Investment Account) at any given time.
      • Note: this number is used by Manage Cash to suggest balance swaps.