Fund Fields & Settings

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Written by Nick Miles

Last published at: September 25th, 2019

Below are the fields and settings available when creating, editing, or viewing a fund.

Note: 

  • Depending on how your site is configured, certain fields and settings may populate differently, or not populate at all.
    • Please speak with support or your CSM if you have questions.

Basic Fund Settings

  • ID - Fund ID assigned after the fund is created.
  • Name
  • Public Name
    • This is the name that will appear in the Online Donation page and Donor Portal.
  • Sort Key
    • Numeric key from 1 - 99. This will prioritize the fund within the fund group. If a sort key is not defined, funds will be sorted in alphabetical order.
  • Fund Balance
    • The current balance of the Fund.
  • Available Cash
    • If configured, the fund's available cash will display.
  • Pending Grants
    • Number of pending grants in the system.
  • Created
    • Date and time that the fund was created. 
  • Short Name
    • Used in fund specific reports.
  • Group
    • Fund Group that the fund is associated with.
  • SubGroup
    • SubGroup that the fund is assocaited with.
  • Division
    • Division that the fund is associated with.
  • Subof Fund
    • This fund will act as a parent fund to the current fund, and will roll both funds together in your financial reports.
  • Anonymous
    • Box Checked - marks grants that are made from the fund as anonymous.
  • Donor Advised
    • Box Checked - designates the fund as Donor Advised for reporting purposes.
  • Agency Fund
    • Box Checked - designates the fund as an Agency Fund for reporting purposes.
  • Affiliate Fund
    • Box Checked - designates the fund as an Affiliate Fund for reporting purposes.

Restrictions

  • Default Restriction
    • The default fund restriction for the fund.
  • Endowed
    • Boxed Checked - CommunitySuite will track the principle balance of the fund.
  • With Donor Restrictions
    • Boxed Checked - specifies that the fund has donor restrictions (used for reporting purposes).
  • Principal Restriction
    • Restriction for the principle balance.
  • Principal Balance
    • Click the link to view the Principal Transaction Detail. 
  • Track Spendable
    • Box Checked - Communitysuite will track the spendable balance of the fund.
  • Spendable Restriction
    • Restriction for the spendable balance.
  • Spendable Balance
    • Click the link to view the Spendable Transaction Detail.
  • Spendable in Checking
    • Box Checked - keeps the fund spendable balance within the checking account (if Manage Cash is enabled).
  • Distribution Type
    • Distribution policy for the fund.
  • Distribution Interval
    • How often the Distribution Type is processed.

Options

  • Budget
    • Box Checked - fund will be added to your annual budget.
  • Statements
    • Box Checked - fund advisors will have access to fund statements in the Donor Portal.
  • Statement Interval
    • How often fund advisors will receive fund statements.
  • Hide Amounts
    • Box Checked - hides donation amounts from fund advisors in the Donor Portal.
  • No Memorials
    • Box Checked - removes the ability to designate donations as tribute memorials in the Online Donations page.  
  • Hide Memorial Amounts
    • Box Checked - hides donations made from the Online Donations page that were given In Honor / In Memory of.
  • Promote
    • Box Checked - adds the fund to the Online Donations page.
  • Promote Sort Order
    • Specifies the order in which the fund displays (in relation to other funds) in the Online Donations page.
  • Private
    • Box Checked - hides the fund from public view within the Online Donations page.
      • This does not affect a Fund Advisor's ability to to view and/or donate to the fund.
  • Default Grant Type
  • Service Area
  • Fund Statement Format
  • YTD Interval
  • Send Grants to GLM
    • Approval workflow for GLM/CSuite integration.

Admin Fee Settings

  • Admin Fee Types
    • Designates when and how an admin fee is charged.
  • Admin Fee Account
    • Default account that will be charged to cover the admin fees for this fund.
  • Admin Fee Group
    • Used to group funds together when calculating admin fees.
  • Admin Fee Paid By
    • The selected fund will pay the current fund's admin fees.
  • Admin Fee Reduces Spendable
    • Box Checked - admin fees associated with this fund will reduce the Spendable Balance of the fund.

Cash Management

  • Revshare Options
    • Box Checked - excludes the fund from calculations when using the Revenue Share feature.
      • Alternatively, give the fund’s Revshare portion to a different Fund by selecting a Fund from the drop-down list.
  • Manage Cash
    • Box Checked - tells CommunitySuite to watch the fund's assets for Balance Swaps.
  • Investment Strategy - used to assign investment accounts to a fund.
  • Checking Account
    • The fund's default checking account.
  • Min Checking Balance
    • Minimum amount that the fund should have (in the associated Checking Account) at any given time.
      • Note: this number is used by Manage Cash to suggest balance swaps.
  • Min Fund Balance - this will prevent spending from the fund if the overall fund balance hits the minimum fund balance.
  • Max Investment Balance
    • Maximum amount that the fund should have (in the associated Investment Account) at any given time.
      • Note: this number is used by Manage Cash to suggest balance swaps.