General Ledger Overview
The General Ledger is a complete record of financial transactions over the life of the foundation. If contains the information needed to prepare financial statements and includes accounts for Assets, Liabilities, Equity, Revenue and Expenses. To perform a search of the general ledger, go to the General Ledger page and enter the applicable search cri...
Open the Books
Navigate to General Ledger from the Home page. Select Open Books from the left-side menu. In the Open Books Back To window: Click the drop-down menu to the right of End of Month and select a month. Enter a Year. Click Open. Note: If you open the books and make changes to existing transactions; all reports, statements, etc. will be altered to reflect...
Record a Journal Entry
You can utilize Journal Entry (JE) to record adjusting entries. For example, at the end of each month, there may be a journal entry to record equipment depreciation. This JE will include a debit to Depreciation Expense (E) and a credit to Accumulated Depreciation (A). To Record a Journal Entry: Navigate to General Ledger. Select Journal Entry from t...
FIMS Reconcile
Within FIMS, export your Fund Trial Balance to your computer. You will need to adjust the column titles of your FIMS data to match the format below: fund (short name) acc_number debit credit Within CommunitySuite, navigate to General Ledger from the Home page. Select FIMS Reconcile from the left-side menu. In the Upload Fund Trial Balance window, cl...
Reclass Transactions
Use the Reclass feature to move transactions from one General Ledger account to another. Navigate to General Ledger from the Home page. In the Show Transactions window: Enter your desired search criteria. Click Show. Click on the account name for the transaction you wish to reclass. Select Reclass from the left-side menu. In the Reclass Transaction...
Import Financial Transactions
Use the process below to import and post historical financial transactions into CommunitySuite. Select General Ledger from the Home page. Select Journal Entry on the left side menu. Click Import on the left side menu. Click Download Template, then enter your financial transaction data into the template, and save the template to your computer. Sele...
Journal Entry Approval
Overview Journal entry approval is a way to manage the journal entries that are entered into your site. By setting journal entry approvers for certain amount ranges, you can control who verifies and approves the journal entries within your site. On the System Data page, journal entry approvers can be enabled and certain settings related to journal e...