Record a Journal Entry

Written by Nick Miles

Last published at: January 8th, 2019

You can utilize Journal Entry (JE) to record adjusting entries. For example, at the end of each month, there may be a journal entry to record equipment depreciation. This JE will include a debit to Depreciation Expense (E) and a credit to Accumulated Depreciation (A).

To Record a Journal Entry:

  1. Navigate to General Ledger.
  2. Select Journal Entry from the left-side menu.
  3. In the Create Journal Entries window, enter the:
    • Transaction Date
    • Description
  4. In the Fund Entry window, enter the:
    • Fund
    • Account
    • Description
    • Debit
      • A second line will appear where you enter the Account, Description and Credit .
    • You can continue adding Accounts and Debits or Credit as needed, but Credit and Debit totals must match before you can continue.
  5. If you need to Record a Journal Entry for another Fund, click the +Fund button and complete the fields. 
  6. Once all information is entered, click Save. 
  7. Review your transaction and click Post from the left-side menu.

Note: CommunitySuite does not have a Recurring Journal Entry function. Instead, you are encouraged to track all financial transactions, such as expenses and money coming in, through Vouchers, Invoices, Payments, Grants and Donations.