Cancel a Grant

Written by Nick Miles

Last published at: March 5th, 2021

An unpaid grant can be cancelled in CommunitySuite to reverse the expense and payable for any open amount that's still on the grant. If a grant has no payments made and the period is still open, it can be unposted and deleted to remove all history of the grant.

Cancel a Grant with Open Payments

If the grant has no payments made, or not all scheduled payments have been made, you can cancel to reverse the open balance.

  1. Navigate to the Grants page.
  2. Select the ID of the grant.
  3. Click Cancel in the menu on the left.
  4. Select a Cancel Date.
  5. Click Cancel.

Cancel a Grant After Voiding a Check

  1. Navigate to the Grants page.
  2. Select the ID of the grant.
  3. Select the CheckID for the payment that you want to void.
  4. Click Void in the menu on the left..
  5. Click Yes to confirm that you want to void the check.
  6. Once the check has been voided, the grant voucher becomes open again and you can now cancel or unpost the voucher. Select one of the options below:
    • Cancelling the voucher will reverse the payable on the date that you select.
      • To cancel the voucher:
        1. Click the VoucherID of the voucher you want to cancel.
        2. Click Cancel in the menu on the left.
        3. Select a Cancel Date.
        4. Click Cancel.
    • Unposting the voucher will remove the voucher record.
      • To unpost the voucher:
        1. Click [unpost] next to the voucher you want to unpost.
  7. Click Cancel from the menu on the left.

Once you cancel the grant and click complete, the the system sets the grant status as Canceled. Canceled grants will not show up in any reports, but they will show up on the Grantee page for reference. The status will be paid but the amount will be a negative and the description will say Cancel.