Create Vouchers

Select Vouchers from the Home page. Click Create. Search for a Vendor and select from the drop-down menu, or click Show List and select from the a list of all vendors. If you clicked Show List, select the name of the vendor from the list. Select the Address where you want the check to go. This will default to the address that was designated as Pay i...

Edit a Voucher

Navigate to Vouchers. Select the Voucher ID number. Click Edit in the left-side menu. Once all edits have been made, click Save. You can also edit the address from the main Voucher page (after selecting the Voucher ID number) but clicking [edit] from within the address field. ...

Post and Pay a Voucher

Select Vouchers from the Home page. Select the New voucher bucket. If you would like to post all vouchers that are in the New bucket at the same time, click Post All in the left menu. Continue reading to learn about posting individual vouchers and how to pay a voucher. Click the voucher ID that you want to pay. Depending on your workflow (voucher ap...

Delete a Voucher

Navigate to Vouchers. Select the Voucher ID number. Click Delete from the left-side menu. Click Yes to delete the Voucher. Note: To delete a Voucher it must be Unposted and Unpaid....

Create and Edit Statement Vouchers

Use Statement Vouchers to record Bank Fees, Investment Fees and Interest. You can also use Statement Vouchers to record the accrual and reversal of interest or dividends where applicable.  To create a Statement Voucher: 1. Navigate to the Accounts page. 2. Select the Asset Account number. 3. Click Add Fee/Interest from the left-side menu. If the acc...

Payroll Vouchers

Track your payroll expenses by creating and paying Vouchers for each expense. Examples: Employee Paycheck Retirement Benefits Labor and Industry Employment Security Payments IRS (US Treasury) Note: We highly recommend the use of an outside payroll company to process payroll....

Vouchers*

Create Vouchers to pay vendors and employees. Vendors can include nonprofits, grantees, businesses and people you pay. All incoming bills, payments to employees, payment of employee benefits, expenses for events, office supplies and grants to be paid out are Vouchers.  You can find all your New Vouchers, Posted Vouchers and Paid Vouchers organized i...

Assign Expenses to a Campaign*

Access the applicable voucher.  Select [add] in the Campaign column next to the applicable line item. You will see a list of all your Campaigns. Select the Event you wish to tag the expense to. To review expenses and income for a Campaign, you will need to go to the Campaign and then select Income Statement on the left side menu. Income Statement wi...

Import Vouchers

Import regular vouchers and statement vouchers into CommunitySuite. Select Vouchers from the Home page. Click Import Vouchers. Select Download Template under the type of voucher that you want to upload. The template will download as a .csv file, and save to your computer's Downloads folder. Open the template, enter voucher information for each vouch...

Cancel a Voucher

Cancel a voucher that's been approved and posted. You cannot undo this action. You should consider unposting the voucher before proceeding.  Select Vouchers from the Home page. Select the Posted voucher bucket. Select the voucher ID. Select Cancel. If necessary, edit the Post Date, then click Cancel Vo ucher. The cancelled amount will be recorded in...

Process a Refund for a Voucher

1. Navigate to the Vendor Record page and click Create  Refund from the left side menu. 2. Fill in the Refund Date.  3. Fill in the Refund Method.  4. Type a brief reason for the refund in Refund Description.  5. Choose the Refund Fund.  6. Finally, choose the Refund Expense Account. 7. Click Create.  8. Now, you’ve created the refund and there is a...

Historical Vouchers

Delete Please make sure that you are certain a historical voucher is the right fit for what you are trying to accomplish. If not confirm with your CSM. You cannot unpost or delete historical vouchers if they have been imported. Historical Vouchers are used at the time of migration when there is a balance in the General Ledger in Accounts Payable and...